Wadestown School

(IT FAQ) Miscellaneous tips for Access-It

 

Print a list of student barcodes in Access-It

  1. Click on 'Cataloguing' - 'Borrowers' - 'Find Class', select a class, then click on 'OK' to display a borrower list for the selected class. (Hint: click on the 'Toggle' header to reverse the selection).
  2. Click on 'Borrowers' on the top menu then 'Print Barcode List', select to print out the barcodes 'across the page', then click OK to generate a report of all the borrower barcodes in one class.

Carry out a global replace

Here is a general description of the method. Be careful! This functionality, because it is so powerful, makes it easy to screw things up!

  1. The set of borrowers in the 'List View' needs to be the set for which you want to replace data. For example select all the students in one class by clicking 'Find Class'
  2. Select one of these borrowers and replace the data for that borrower
  3. While still viewing that borrower's data, choose 'Data' - 'Replace' from the menu
  4. In the screen that pops up, select the field to replace, then click 'OK'
  5. Confirm that you want to replace it for all the borrowers in the list view by again clicking 'OK'

Change a borrower number in Access-It

The decription is for borrower numbers but the functionality works similarly for barcode numbers on copies.

  1. Double click on a borrower record to edit it
  2. Position the mouse cursor on top of the borrower number in the blue text at the top of the screen
  3. A message will appear saying "Shift+Left-click to change Barcode".
  4. Hold down the Shift key and (left) click the mouse on the barcode. A box will appear which asks you to enter a new barcode.
  5. Type in the new barcode then click on OK.

Delete borrowers

  1. In the 'list view' of borrowers you need to select (highlight) the borrowers to be deleted
  2. Then on the menu choose 'List' - 'Permanently Delete Records'.

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